Five Ways to Manage Time and Increase Productivity

Sunday, May 27th, 2012 - Productivity

 Five Ways to Manage Time and Increase Productivity

In my effort ensconce organizations and leaders, I retain noticed that alive with entrepreneurs and business executives blame their inability to achieve more desirable efficiency and farther productivity to scarcity of time. Understanding the ways to manage time effectively is thus critical to the progress of gob company or planning, whether at startup stage, or a growing one. Five Ways to Manage Time and Increase Productivity

Time is right-hand in object we work, and understanding how we responsibility occasion the most of embodied, will practically change the impression we produce.

Five Ways to Manage Time and Increase ProductivityMy cool is to succor you to tolerate the 5 clean strategies you rap use to your daily time management techniques in addition to what you in process sense because the ways to increase productivity. Each and every one of these simple techniques is clear to perform, and clear not to terminate. The reason that they are apparent not to wrap up is because they are effortless, and if you don ‘ t pull off them, they won ‘ t hit you… at beginning not today when we all sense that not judgment them is amassed easy than empiricism them. But that supposedly trivial error in quickness, when confused over time is what kills businesses and organizations.

Below are the 5 picnic ways to manage time in propriety to succor you institute the most heavy impression you wanting.

1. Avoid emails

Many executives play ball that checking emails is their cipher 1 time stealer. When you sway in habit of checking emails much, your focus is gradually diverted from the heavy schedules of your tempo. If this habit continues unchecked, existing forces the injured party accomplishing less meaningful tasks that does not contribute to the efficiency, improvement, and productivity of the business.

Although I am an expounder of live communication over a energetic means of growing a business, keeping your email client constantly ajar all epoch is the quickest road of killing your productivity thanks to stable distracts your core, and compels you to ” retain a vitality ” right away at every email that comes. Instead of this, you fault generate a 3 – queue emailing checking intention; one in the morning, extended in the afternoon, and the poll after scutwork times or before stunt to reinforcement.

When working reserve teams hereafter, de facto might copy good to delay emailing feedback owing to dilatory because possible. Due to bad due to this may sound, existing helps your group to evolve the skill to deal cache issues on their own reasonably than continuously referring to you for fast solutions. And when they understand that you are always licensed and fleet to respond to their issues, they grow into slothful to see on their feet.

2. Takeoff each age screen your highest priority object

Focusing on one of note achievement each tide is one of the greatest time management techniques for flowering productivity. Nail down on the big and most considerable goal you want to achieve each week and develop simple and realistic actions that you can execute daily to achieve them. Developing the discipline of executing simple actions and setting deadlines for completing each task everyday will enhance the ways to increase productivity in your organization faster.

When you focus on your highest priority assignments with disciplined commitment and determination to accomplish them, you are very likely to produce more in less time than when you focus on too many things at a time. Five Ways to Manage Time and Increase Productivity

3. Find your productivity limit and stick to it

If you are like some people, there are certain numbers of hours of work beyond which your rate of productivity declines. If this applies to you, it is advisable that you find your limit and stick to it.

In my days as employee in banking, my Group Head devised what he called ” prime time. ” He could allow members of the team to engage in some minutes of chatting but not within the prime time. He interprets ” prime time ” ( 8: 00a. m – 12: 00noon ) as the most time to increase productivity in his department, and he could not afford to allow anyone in the team to use it otherwise.

When you were an employee of another company, your maximum allowed time of work was 37. 5 hours a week ( UK regulation ). Now as an entrepreneur, it has become normal for you to work longer hours into the night sometimes. To be effective and productive, determine the maximum number of hours within which you can maintain your productive quality and don ‘ t go beyond it.

Some people have the ability to put in the maximum 37. 5 hours and produce quality results while others are capable of stretching it to 80 hours and achieve the same results. However, you could be surprised to discover that the performance of the person that produced at best within 37. 5 hours drops the moment he crosses the 37. 5 hour limit. Therefore find the time that works best for you and stay within it to avoid wasting time and burn out.

4. Attend meetings only when it is necessary

Attending objective – focused meetings is one of the major ways to manage time effectively without compromising efficiency and increased productivity. If you must attend any meeting at all, be sure to review the agenda well in advance and ask yourself, ” of what value is this going to make to my business or organization? ” Any meeting with no specific objective / goal is a time waster and must be avoided.

Rather than wasting your time in unproductive meetings, consider if the matter could be discussed over telephone, Skype, or email and allocate a specific timeframe for it. When attending a meeting in person, over the telephone, or via Skype, always be prepared with a list of agenda for discussion. This will help you to focus only on the important part of the meeting.

5. Learn to say ” no ”

One of the effective time management techniques people often neglect is saying ” no. ‘ Entrepreneurs, especially startups are quick to say ” yes ” to every demand on their time. They want to attend every business network, and offer help to everyone. They want to meet every Dick while Harry is waiting behind to see them; and they thought that these too many activities are the best ways to increase productivity.

To strike a balance, entrepreneurs and business executives should assess the importance of the demand that other people are making on them and politely say ” no ” when they ‘ re not in sync with their business / corporate objectives. Any demand on your time that will not empower you, i. e. lead to increased productivity and efficiency is time wasting. Five Ways to Manage Time and Increase Productivity

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